Exhibiting Artist Information
2019 Application Information
Thank you for your interest in the 39th annual Arts Fair on the Square!
The 2019 artist application deadline has now passed. Applications will open for the 2020 fair this fall.
Contact firstname.lastname@example.org to be added to the artist mailing list.
We use ZAPPlication for our online applications. It's free to register for ZAPP and easy to use.
All artists are encouraged to apply for the 40th Annual Arts Fair on the Square coming June 2020.
Please join us in thanking our amazing jury for all of their hard work! Our jury features members of the Bloomington community including art professionals, art educators, gallery owners, artists, and craftspeople. Artist applicants are scored by the jury based on originality, craftsmanship, presentation, and marketability. We are incredibly pleased to have such strong jury members dedicated to maintaing the highest quality of art and craft at the 39th Annual Arts Fair on the Square!
2019 Exhibiting Artist Information
2019 Updated Artist Schedule:
|Applications Open||December 1, 2018|
|Application Deadline||March 22, 2019|
|Jury Review Begin||March 25, 2019|
|Jury Review End||March 29, 2019|
|Application Results Emailed||April 1, 2019|
|Acceptance Deadline||April 15, 2019|
|Booth Purchase Deadline||April 22, 2019|
|Booth Assignments Emailed||May 22, 2019|
|Show Date||June 22, 2019|
$25 Jury Fee per Applicant
$180 Show Fee per Booth
Booth assignments are based on artist requests, application date, and number of consecutive years exhibiting. If you did not receive your preferred booth choice(s), please understand that we receive multiple requests for many booths and do our best to find the best space possible for every participant. The Artist Map is located on our website, on ZAPP, and on page 10 of the artist information document. Our standard booth spaces are 10’x10’ squares. Unless otherwise noted or arranged, no additional space is guaranteed to be available around or behind your booth. If you requested additional space around or behind your booth, please confirm with our Event Manager that your assigned booth number has additional space before planning your setup. Otherwise, please make sure that all of your materials will completely fit into a 10’x10’ square. Per city regulations, we are not permitted to have any materials extend onto the courthouse walking paths or the street sidewalks during the fair..
Arts Fair on the Square preferred lodging:
Grant Street Inn 812-334-2353
The Grant Street Inn, a bed and breakfast located in the heart of Bloomington four blocks from the courthouse square features 40 distinct rooms, each decorated with a personality all its own. This historic bed and breakfast offers comfort and luxury and is sure to have a room that suits your needs and preferences.
The Grant Street Inn is currently fully booked for both June 21 and 22 but will let us know if any additional rooms become available. If they do have an opening, please tell the front desk when making your reservation that you are an artist participating in Arts Fair on the Square to receive a special artist rate.
Book a top notch stay at SpringHill Suites Bloomington, conveniently located in the heart of downtown. Our stylish hotel in Bloomington, IN is just two blocks from the square and a short walk from Indiana University -- ideal for football and basketball fans, potential students and visiting family members alike. The shops, bars and restaurants of Kirkwood Avenue are a 10-minute stroll away, and Bluebird Nightclub, one of the area's top concert venues, is right around the corner. After a restful night in spacious suites featuring stylish decor and high-tech amenities, take advantage of our free hot breakfast, and come back at night for a cocktail or beer at our full-service bar. Keep up with your workout routine in our modern fitness center, and get refreshed and revitalized in our indoor swimming pool. Our Bloomington hotel also offers three flexible event rooms for memorable social gatherings and productive corporate events. Book your stay at one of the newest hotels in Downtown Bloomington today!
We are currently working with the SpringHill Suites to arrange special accommodations just for you! Our special is scheduled to include free parking, an early grab-and-go artist breakfast, and a special artist rate. As soon as we have confirmed the details, I will send you additional information along with a booking link for your convenience.
6:00 - 9:00 AM
Please go to Bloomington Playwrights Project and Arts Fair on the Square Information to check in, pick up your artist information materials, receive your complimentary coffee and breakfast snack, and be shown to your space. Booth numbers are indicated with numbered cones for the spaces on the street and with numbered flags for the spaces on the grass. Booth edges are marked with chalk on the street and with flags on the grass. Please remember to bring a picture ID with you when you check-in. Check In is available promptly at 6:00 AM at Bloomington Playwrights Project and Arts Fair on the Square Information ONLY. Complimentary coffee is available until noon and breakfast snacks are available while supplies last.
Loading zones are located on Kirkwood Avenue (Fifth Street) and Sixth Street between College Avenue and Walnut Street from 6:00 - 9:00 AM and 6:00 - 8:00 PM. Both Kirkwood Avenue and Sixth Street between College Avenue and Walnut Street will run ONE WAY during Set Up and Teardown. Sixth Street will run East to West ONLY and Kirkwood Avenue will run West to East ONLY. As you park to unload, please do not park in or block any booth spaces. Parking on Kirkwood Avenue and Sixth Streets during Set Up and Teardown is reserved for loading and unloading ONLY. You WILL be ticketed and/or towed by the city for failure to move your vehicle out of the loading zone by 9:00 AM in the morning and at 8:00 PM in the evening.
Please park elsewhere AFTER unloading and BEFORE setting up so that other artists may readily access the loading zones. In an effort to make load-in and load-out as smooth as possible, we request that you limit your time in the loading zone to no more than 20 minutes. Vehicles and parking of any kind are not permitted on Kirkwood Avenue and Sixth Streets between College Avenue and Walnut Street from 9:00 AM - 6:00 PM, which includes the hour before, during, and the hour after the fair due to the new water wall barricade set up and teardown and the many pedestrian fairgoers, who tend to arrive early and stay late, anxious to view and purchase your amazing work! Parking on Kirkwood Avenue and Sixth Streets between College Avenue and Walnut Street is subject to city parking regulations before 6:00 AM (when Set Up begins) and after 8:00 PM (when Teardown ends).
Please note: City Safety Personnel recently notified us that all road closures now require water wall traffic barricades to ensure the safety of pedestrians walking on the closed sections of the street. We are working with the Bloomington Police and Fire Departments to get more information and arrange for these new safety barricades. If these new water wall barricades will affect the loading zone, unloading and loading, or parking information included in this document in any way, we will notify you as soon as we receive new information.
Parking is available in two downtown parking garages, in metered street spaces throughout downtown, and at the Monroe Convention Center. Please park oversized vehicles in the back side lot at the Monroe Convention Center. Oversized vehicles will NOT fit in the downtown parking garages or metered street spaces.
Metered parking spaces are located throughout downtown and directly around the Courthouse Square. Meters are active from 8:00 AM to 9:00 PM Monday through Saturday. Current meter rate is $1.00 per hour with an added $0.30 convenience fee for payments made with credit cards. The city WILL ticket vehicles with expired meters.
Three parking garages are also located downtown including the 4th Street Garage, Morton Street Garage, and Walnut Street Garage; however, the 4th Street Garage nearest to the fair is currently under construction and unavailable. All parking garages are monitored 24 hours per day 7 days a week. Current garage rate is $0.50 per hour with one hour free.
Parking location information:
Monroe Convention Center
302 S College Avenue
Entrance on College Avenue between 3rd Street and Smith Avenue
Park in back side lot only!
Free for artists
Morton Street Garage
220 N Morton Street
Entrance on Morton Street between 6th Street and 7th Street
Pay to Park 24 hours per day, 7 days a week
$0.50 per hour
Walnut Street Garage
302 N. Walnut Street
Entrance on Walnut Street between 7th Street and 8th Street
Pay to Park 24 hours per day, 7 days a week.
Gated garage monitored 24 hours a day, 7 days a week
$0.50 per hour
For more information about downtown Bloomington parking, please go to the city’s parking information site, https://bloomington.in.gov/transportation/parking/downtown.
Arts Fair on the Square and the Bloomington Playwrights Project cannot be held responsible for parking tickets.
Bloomington also has many one-way streets, which can make it a challenging place to navigate if you are new to the area. Please note that College Avenue downtown is one-way heading South and Walnut Street downtown is one-way heading North. Both College Avenue and Walnut Street eventually turn into two-way streets outside of the heart of downtown.
Please see the downtown parking map provided by the City of Bloomington here.
6:00 - 10:00 AM
Please move your vehicle out of the loading zones AFTER unloading and BEFORE setting up in order to make load in and load out as smooth as possible for all participants. Due to an underground sprinkler system on the courthouse lawn, ground stakes are NOT permitted. Please plan on an alternative way to secure your materials. Please be kind to the grass and avoid covering it with any flooring, mats, or rugs. Unfortunately, electricity is not available and generators are not permitted.
Please note: Although set up may continue until the fair begins at 10:00 AM, the loading zone must be clear of all vehicles by 9:00 AM. See unloading section above for more information about the loading zones including times and procedures.
All booths must be attended for the duration of the fair. If you need a break, we have volunteers available to watch your booth. Members of the staff, board, and volunteers will be checking with you throughout the day to see if you need a break or if there is anything else we can do for you. Please come to Bloomington Playwrights Project and Arts Fair on the Square Information or ask a volunteer if you need assistance of any kind. Our staff, board, and volunteers should all be wearing shirts with our logo so will be easy to spot!
5:00 - 7:00 PM Please help us make the teardown and load out process as smooth as possible. Please do not move your vehicle into the loading zone until AFTER your booth is completely packed up and ready to be loaded. Please limit your time in the loading zone as much as possible as we will have many artists in need of the space when you are finished loading your vehicle.
Please note: The loading zone vehicle hours differ from teardown hours due to the new water wall traffic barricade requirement. The water wall traffic barricades will be removed by the Fire Department when the fair ends at 5:00 PM. The loading zone will open for artist vehicle traffic only as soon as the barricades have been cleared and the Fire Department gives us permission to allow vehicles back onto this section of the street, which we expect to be at approximately 6:00 PM. See unloading section above for more information about the loading zones including times and procedures.
Please be aware that Indiana sales tax procedures have recently changed. Each artist is responsible for submitting Indiana State Sales tax, currently 7%. Read about the current Indiana Sales Tax requirements and submission information on the following websites:
Indiana Department of Revenue Tax Page, http://www.in.gov/dor/3335.htm
Indiana New and Small Business Education Center, https://www.in.gov/dor/3939.htm
Most artists are considered sole proprietors and need to complete the Indiana Department of Revenue's Business Tax Application through INBiz, which has replaced the previous BT-1 form. Find out more and register your business at https://inbiz.in.gov/BOS/Home/Index. All Indiana business and tax information can be found through INBiz.
Although we have done our best to include current and updated information, please check to make sure that this information has not changed before applying and submitting your sales taxes.
Rules & Reminders
- - Exhibitors must be directly involved in the design and production of the work they exhibit.
- - Only work representative of the images submitted during the application process may be exhibited. Arts Fair on the Square reserves the right to request removal of any work that differs from the type and category accepted as well as any inappropriate work on display.
- - Manufactured items are NOT permitted and will be disqualified from the jurying process. If discovered during any part of the show, the Event Manager may ask that manufactured items be removed from display. Arts Fair on the Square reserves the right to remove exhibitors from the fair if they have misrepresented their work or been accepted under false pretenses during the jury process.
- - Arts Fair on the Square takes place from 10:00 AM to 5:00 PM. Please stay for the duration of the fair if possible. If you need to leave early, please see a volunteer or contact Bloomington Playwrights Project and Arts Fair on the Square Information so that we can arrange for your load-out. Please note that the loading zones are not available outside of the designated hours listed above.
- If you have a tent, canopy, or similar structure, please weight all four corners in case of severe wind.
- - All booths must be attended for the duration of the fair. If you need a break, we have volunteers available to watch your booth. Members of the staff, board, and volunteers will be checking with you throughout the day to see if you need a break or if there is anything else we can do for you. Please come to Bloomington Playwrights Project and Arts Fair on the Square Information or flag down a volunteer if you need assistance of any kind.
- - The following items are unfortunately NOT permitted or available at Arts Fair on the Square: Ground stakes, Generators, Electricity, and Ground coverings on grass (ground coverings are permitted on concrete).
- - Arts Fair on the Square reserves the right to digitally document the event and use the images for public relations, print media, and archival purposes.
We want to be certain that you have a great experience with us. If we have left any questions unanswered or if there is something we can do to make this process easier or better, please feel free to contact us at any time. We listen to your comments and suggestions and use your feedback to make the fair better every year. You may contact us anytime at email@example.com or (812) 334-1188. We truly are happy to help!
We are very excited that you are joining us for the 39th Annual Arts Fair on the Square! If you have any questions or concerns, please do not hesitate to contact us at firstname.lastname@example.org or (812) 334-1188.